Embrace IT sustainability to cut down on office clutter

10/08/20183 Minute Read

Picture this: You’re the last one at the office, when suddenly, you feel a gust of air sending a chill down your spine. You get the eerie feeling you’re not alone anymore. Then, you turn around and—dun-da-da-dun: It’s the device graveyard, piled high with broken phones and legacy tech that should have been removed from the office long ago. You’re spooked, to say the least.

You should take IT sustainability and responsible device disposal seriously; otherwise, you’ll find yourself trudging through this type of device graveyard yourself one day. Too many offices have areas, like an empty or unused storage closet, filled to the brim with outdated or nonfunctioning hardware—sometimes called fringe devices—they ought to recycle.

Let’s take a fresh look at how you can refine your device disposal practices and make sure you’re not only recycling responsibly but also protecting the office by eliminating any overlooked entry points to your network.

It’s time to go green, safe, and secure

Green-friendly vendors promote IT sustainability and printer recycling by encouraging customers to donate or dispose of old equipment safely and securely. Some companies will help you out by suggesting preferred recycling options, too—an easy way to protect the environment.

These programs offer great options, but you should take precautions. Everyone’s heard the horror stories about cybercriminals recovering sensitive information from hard drives taken out of discarded PCs, printers, copiers—basically, any endpoint is up for grabs. Avoid becoming a cybercasualty by following these tips:

  • Wipe the hard drive of a device first, then physically remove it or drill it.
  • Destroy data by degaussing or shredding.
  • Keep certificates of destruction for audit purposes.
  • Work with a Device as a Service provider to manage hardware that reaches the end of its lifecycle.

Technology partners can provide a range of offerings to move your business to the cloud and transform your printer and copier experience. For example, HP’s office printers, which offer the world’s most secure printing, keep the environment in clear focus. Through their circular economy process, HP lowered its carbon and water footprints—all thanks to their efforts to improve materials recovery, refurbish their subscription services (like managed print services), reduce materials overall, implement renewable energy initiatives, and more.

Take your printing to the next level

The cloud is where it’s at if you’re talking about decluttering your office for good. In fact, the Australian Government is already on board with cloud computing. The government’s Digital Transformation Agency has made concrete steps to embrace the cloud, complete with an official cloud policy.

Modern copiers and printers can ease information sharing and collaboration by keeping everything in the cloud. These solutions allow you to replace and refresh office components quickly, with less downtime and the peace of mind that your data and processes are secure. You won’t have to worry about a physical device graveyard for a while. Moving beyond a product refresh and secure processing, new equipment also has plenty of edge. Here are a few features that make cloud-based printers and copiers a smart upgrade over outdated technology:

  • Self-repair from attacks in real time
  • Anticipation of parts servicing to avoid premature ink and toner replacement
  • Automatic threat detection to prevent intrusions and validate operating software
  • Accelerated workflow, improved accuracy, and easy connection to users throughout your organisation
  • Ability to hold print jobs in the cloud with a range of authentication options, including card readers and QR codes

Upgrade your IT sustainability

All those menial tasks on your list—turning off the copier, ordering pre-printed forms, encouraging users to save money by duplexing—can be handled automatically by smart, cloud-based technology. Know what that means? You can spend more time on the important, strategic aspects of your business, like productivity and tech innovation.

Isn’t it time you take another look at your copier and printing recycling methods? Chuck out that tired, worn equipment collecting dust and creeping out your workers—then, freshen your work space with advanced cloud technology. Your team will have the information-sharing and collaborative power to boost efficiency, create innovative solutions, and promote cybersecurity in ways they wouldn’t have been able to before.

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