You don’t need to be a genius to use smart printing

24/05/20183 Minute Read

Here’s a question for you: What’s the most overlooked piece of hardware in your office? Did your mind go to that dated, unreliable printer in the corner—the one you purchased 20 years ago along with the overhead projector?

Besides having temperamental breakdowns every week, it’s also probably struggling to meet your office’s constantly growing demands. And if you weren’t an IT pro, you’d be blissfully unaware that old printers can leave your network wide open to security risks, too. Unfortunately, no such luck.

Cheer up—it’s time to embrace a new breed of smart printing solutions, like self-healing multifunction printers (MFPs). These devices can boost your company’s productivity, secure your print environment, and help you switch focus from maintenance to strategy.

Out with the old, in with the new

MFPs give you all the goodies—copying, printing, scanning, faxing, etc.—along with some “smart” stuff, like running apps, integrating networks, and offering advanced network applications. These machines won’t cause you any maintenance headaches, either. Instead of thousands of gears and relays inside a bulky chassis, modern models are sleek and built with fewer components that need replacing.

But what makes smart printers so smart? For starters, they can:

  • Automatically monitor threats, detect intrusions, and validate operating software
  • Generate jobs with gorgeous colour—and at low cost
  • Accelerate workflow and improve accuracy
  • Easily integrate with document workflow processes
  • Reduce energy consumption
  • Keep on truckin’—in other words, they’re extremely reliable

What’s more important is how you can exploit these capabilities to expand your business. As the Harvard Business Review,Smart machines can be our partners and collaborators in creative problem solving.” New technology advances, like those seen in printers, are proving to be a real a game changer for some businesses.

Think of all the innovative services your smart equipment can offer. Brainstorm with your users and customers about what they’re doing and how the new features can help them make things that will expand their businesses—such as stunning, colourful brochures for their travel clients, quick-change menus for their restaurant, or attractively packaged materials for that big conference. Then, talk about reliability and why customers can always trust you to deliver jobs to their specifications and on time.

What about internal customers? Think of ways to boost awareness of the valuable asset sitting on the shop floor—perhaps freebie calendars, bookmarks with hours of availability, or promo sheets about the new features. Then, be sure to fill employees in on new procedures. The last thing you want is for people to grumble about that great new copier because they couldn’t sign in properly. These efforts will pay off as employees find ways to leverage the machine’s capabilities on behalf of the company.

Poor security is risky business

Never forget security. You can set everyone’s mind at ease with embedded security features that can make their jobs safe from prying eyes. What’s inside may not be as flashy as what comes out, but these features are what make smart printing super secure. HP MFPs can:

  • Provide 24/7 run-time intrusion detection to stop attacks while the device is running and force a reboot to repair the system
  • Check settings and fix device security settings in a reboot
  • Detect and prevent the execution of malicious code in a reboot
  • Load and self-heal the BIOS (Basic Input/Output System)
  • Ensure only authentic code is loaded into the memory, so the machine will reboot and notify IT if compromised—all this via whitelisting, which checks for authentic firmware

Smart multifunction printers can boost productivity and improve the bottom line of any business, but there are many more benefits unique to every network within an organisation. Do your homework and make the change to smart technology today; it’s a solid investment that will contribute to a better business well into the future.

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